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Administrative Assistant in Oklahoma City, OK at Quest Diagnostics

Date Posted: 1/23/2019

Job Snapshot

Job Description

Look for more than answers. Patients and Physicians rely on our
diagnostic testing, information and services to help them make better healthcare decisions. These are often serious decisions with far reaching consequences, and require sensitivity, tact and a clear dedication to service. It’s about providing clarity and hope. 

You will work for the world leader in the industry, with a career where you can expand your skills and knowledge. You’ll have a role where you
can act with professionalism, you can inspire colleagues, and you can care about the work we do and the people we serve. 

At Quest, we are on a continuous journey of discovery and development. It’s this attitude that has made us an industry leader and the #1 Diagnostic Lab in the US. For those joining us, we offer exciting and fast moving career opportunities where you can affect change at a rate unheard of in many organizations of our size and scope. While we invest in and develop technology to drive our innovations, our ongoing success relies on our people. 

JOB SUMMARY:

Performs secretarial/administrative duties for a Director and/or large staff. This assignment is for Level II or Level III supervisor's responsibility.

JOB RESPONSIBILITIES:

Level II Responsibilities include:
1. Handles variety of situations independently without supervisor review.
2. Screens calls, visitors, and incoming correspondence.
3. Personally responds to procedural requests.
4. Determines what requests need to be handled by supervisor or team member.
5. May provide support to a small department.
6. Arranges meetings/conferences and assembles materials.
7. Can perform all the responsibilities of Level 1.

Level II Responsibilities include:
1. Uses greater judgment/initiative top determines the approach in non-routine situations.
2. Can compose correspondence for supervisor review based on knowledge of department.
3. Prepares special analyses/reports to prepare supervisor or department members for meetings.
4. Interprets and adapts guidelines, including unwritten policies.
5. Can perform all the responsibilities of Level II.

JOB REQUIREMENTS:

Education:  High School Diploma required

Work Experience:  2-4 years work experience

Special Requirements: Must be proficient in computer skills (i.e. word processing, spreadsheets, etc).

DLO DUTIES AND REQUIREMENTS:

8:00am-5:00pm Monday-Friday

Main Duties: 

  • 4 days per week: Assist Compliance/Contract/Risk Manager in administrative tasks in support of Compliance activities, Contract activities and Risk Management activities.  Emphasis will be on managing files and processes for multiple contract types and various compliance documents and projects, contract database management, and filling. 
  • 1 day per week; Assist EHS Manager with Admin Duties in support of EHS responsibilities. 

Required Knowledge: Knowledge of office procedures, filing, typing, manual data collection, manual data storage, electronic data collection, electronic data storage, computer applications and general business practices.  Must have excellent organizational skills and be able to handle multiple projects at once.

Required Experience: Proficiency in computer applications, including but not limited to MS Word and Excel, and use of office equipment. Ability to use a computer and keyboard.  Experience with contracts preferred.

Special Requirements: Reflect the company’s Values in all aspects of performance. Must be a team player. May be called upon to perform duties other than listed in job description. May need to meet the department’s needs by coming in early or staying late when necessary.

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